Special Programs and Events Program Adviser

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Special Programs and Events
Program Adviser

A Varsity Scout Team Special Programs and Events Program Adviser is a Team Committee member and an adult counterpart to a youth Special Programs and Events Program Manager in the Varsity Scout team. The program adviser serves as a sounding board and adviser as the youth plans and is primary leader for his program.

Typical Varsity Scout team organization chart (click to zoom)
Typical Varsity Scout team organization chart (click to zoom)


Position description

This program adviser mets with the youth program manager. The Varsity Scout acts a primary leader by supervising one or more advancement and award activities; the adviser provides direction and encouragement for these activities. The program manager learns leadership skills by carrying out these activities, and satisfies a requirement for the Denali Award. The other Varsity Scouts on the team may also fulfill a requirement for the Denali Award by active participation in the planned event. The adviser does not need to attend the activity, but approves the activity of the primary leader and determines what is required by the other Varsity Scouts to satisfy "participation."


Appointed by the Team Committee Chairman (can be recommended by the Team Coach). The program adviser can be a parent of a youth member of the chartered organization; in smaller units, the team coach may serve as a program adviser. The chairman along with the team coach meets with the program adviser to review duties.


  • Serves on the team committee.
  • Guides and mentors the youth advancement program manager.
  • Meets with the youth program manager(s) to advise and encourage worthwhile activities that will help the team advance and the program manager satisfy the Denali requirement.
  • Helps plan activities that will expand the interests of the Varsity Scouts in worthwhile programs that may not be covered by the other fields of emphasis.
  • Helps the program manager develop unity among the team members through the team's participation in these special programs and events.
  • Participates in programs and causes that will lead to the team members to stretch and grow beyond themselves.
  • Gathers information about other district, council, and national events such as Scout camp and Camporees, Order of the Arrow activities, and other special events.
  • Be aware of community events and happenings that could be suggested for an event that the team may volunteer or participate in.
  • Locate speakers and consultants who will be informative and helpful to the team.
  • Be familiar with the standards of safety and youth protection in the BSA to keep all activities safe for all participants.
  • Participates in boards of review on a regular basis.
  • Completes all training that is available for the adult Varsity Scout leader.
  • Sets an example for youth members by maintaining the principles of the Boys Scouts of America.


The special programs and events program manager is responsible for helping the team members learn about and attend worthwhile programs that may not be covered by the other fields of emphasis. Help the program manager choose and plan events that are not part of the same-old routine. Boys may need encouragement and help visualizing the fun that can be had with something they have no experience or thought about before.

Working with the youth advancement program manager

The program manager's tenure may be as short as three months, so help him make a plan and get started right away. Please make yourself available to meet the youth program manager, especially for the first time meeting. It is critical to get together with a program manager very soon after he receives this new assignment. Familiarize yourself with the Varsity Scout Team Activity Planning Worksheet; make sure that the Varsity Scout completes one for "event" activities (involving team meetings), and submits it to his Squad Leader.


Activities across the areas can be fairly divers and should be interesting for the program manager. Read the Special Programs and Events Program Manager's duties and responsibilities, and the "Program Features at a Glance."

Stay current with Scouting events by subscribing to and reading the council's newsletter or other posted events on its web site. Encourage activity with the Order of the Arrow (OA) membership and participation. Encourage participation in district and council events such as camporees, and other events. Stay current with community events and happening listed in the local newspaper.

Other activities may be approved by you as the adult program adviser to encourage advancement and allow the Varsity Scout to exercise leadership by organizing multi-step projects, making assignments, and working with Scouts and other adults.

Program helps

Event and ultimate adventure planning

See also

Varsity Scout portal

Varsity awards:

Team Advancement Leaders:

Personal tools